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How to Proofread Packaging Text: Tips & Tricks

Image shows proofreading tools inside Mox

Proofreading packaging text is an essential yet challenging task that can significantly impact the success of a product. A minor error in packaging can lead to misunderstandings or even legal issues. Understanding how to proofread packaging text is critical to ensuring clarity, compliance, and professionalism.

In this guide, you'll find comprehensive insights into why proofreading is vital for success, the 12 key elements to check when proofreading text, and valuable tips to make the process more efficient.

Table of Contents

Why Proofreading Packaging Text Is Critical for Success

Proofreading packaging text is not only essential for completing packaging projects but also vital for reducing packaging errors, which can have substantial consequences.

Mistakes in packaging can lead to more review cycles, increasing costs. Missing an error may cause expensive product recalls, harming your reputation in the process. Thus, understanding how to proofread packaging text effectively is a critical step in ensuring the success and integrity of your packaging operations.

How to Proofread Packaging Text: 12 Elements to Check

From typos to text contrast, understanding these aspects and the common mistakes associated with them is crucial to creating professional and compliant packaging. Follow along as we outline each element, making the process less overwhelming.

#1. Typos

A typo can negatively impact a brand's reputation by appearing unprofessional. Typos can also lead to non-compliance. Ensure accuracy by using tools like spellcheck and having multiple reviewers inspect the text before going to market. Care and diligence are crucial in this step.

#2. Regional or Country-Specific Spelling

Understanding regional spelling is crucial for international markets. Different countries have distinct spelling standards. For instance, the word "minimize" in US English becomes "minimise" in UK English.

Compliance with regional spelling ensures adherence to legal regulations and guidelines. It's vital to double-check regulations for every region in which you sell your product.

#3. Punctuation

Packaging text should be punctuated correctly to ensure clarity and professionalism. Incorrect usage can lead to misinterpretations or even unsellable products. During proofreading, always scrutinize key symbols in packaging files to maintain accuracy.

#4. Style Guide Consistency

Maintaining consistency with your style guide is imperative for the success of any project. Deviations can lead to packaging that's inconsistent with your brand and halted projects due to the need for revisions. Always familiarize yourself thoroughly with the provided guide before proofreading.

#5. Font & Font Size

Consistency in font and size is imperative. Similar fonts are not interchangeable; the specific font and size must match your style guide so packaging remains consistent with your brand. Using tools like a font finder can ensure adherence to these guidelines.

#6. Spacing/Kerning

Specific guidelines dictate how characters (kerning) and lines are spaced. This spacing is critical for making your text and other elements easy to read and visually appealing. Ensuring consistency in these areas can be done manually or with specialized software.

#7. Grammar

Precise grammar is essential for presenting a polished and trustworthy brand image. Errors can diminish credibility, mislead consumers, hinder compliance, and lead to costly recalls. Using tools like spellcheck to maintain grammatical accuracy in packaging is advisable.

#8. Formatting

When proofreading, it's critical to check both the formatting of your text and the file format (PDF, AI, etc.) of your asset. The text formatting and file type must match project requirements. Otherwise, you run the risk of bottlenecks in your process.

#9. Tone

Tone is the audible signature of a brand, crucial for resonating with the intended audience. Understanding and aligning with the target demographic ensures effective communication. Regularly reviewing content against the brand guidelines guarantees consistency.

#10. Slang

Using slang can resonate with a specific audience but poses risks due to regional variations. Before incorporating slang, it's essential to comprehend its relevance and acceptability within the target region and your target audience.

#11. Images

High-resolution images are vital to maintaining a brand reputation. Using vector images ensures scalability without losing definition. Make sure you pre-align resolution requirements with the printer as the resolution will depend on the printing method and the size of your artwork.

#12. Text Contrast

Text contrast is essential to ensure the content is easily readable and doesn't blend into the background or images. Poor contrast can lead to legibility issues, hindering the customer's ability to understand the information on the packaging.

Regularly check the text and background colors throughout proofreading to confirm legibility. It's also a best practice to conduct accessibility testing to ensure minimum contrast so all members of your audience can easily visualize your artwork.

4 Packaging Text Proofreading Tips

In the competitive world of packaging, flawless text is necessary. Below, we'll explore some essential tips that will aid in optimizing your packaging proofreading process, including using digital tools like Mox.

#1. Implement Digital Proofing Software

With the fast-paced demands of modern packaging, digital proofing software is no longer optional; it's essential. Such software, like Mox, can transform your proofreading process by enabling features like File Comparison that effortlessly analyze and display differences in data.

Mox's capabilities enable you to review text and approve packaging on one platform, streamlining communication and making tedious manual comparisons a thing of the past.

#2. Focus on One Element at a Time

Proofreading packaging can be complex and monumental. The best approach is to tackle it methodically, focusing on one element at a time.

This strategy ensures that each part of your packaging is scrutinized thoroughly, leading to more consistent accuracy. While it may seem simple, this deliberate focus can significantly enhance the speed and reliability of your proofreading process.

#3. Compare Text to Reference Files

Comparing text to reference files is crucial in reducing errors and ensuring alignment with the intended design. Tools like Mox make this comparison effortless with just a click. Instead of laboring manually over each text, Mox allows you to rapidly assess and compare text with reference files, simplifying the process and minimizing the chance of mistakes.

#4. Eliminate Manual Proofing

In an era where precision is paramount, relying solely on manual proofing is a risk. Even the most skilled human proofreader can make mistakes. You can minimize human error and ensure more accurate results by leveraging digital proofing platforms like Mox. It takes much of the human element out of the process, enhancing efficiency and accuracy every step of the way.

Proofreading Is Made Easy With Mox

Mox, a powerful artwork approval software, simplifies proofreading. Among its features, the Font Finder tool provides instant information about font size and name, enhancing efficiency and accuracy. Mox's Compare tool also lets users compare/contrast files with previous versions or reference files. These tools collectively make Mox an essential asset in artwork proofing.

Why our customers love Mox: Mox customers are continuously developing and updating packaging assets. In fact, some of our customers are making hundreds of changes to their labels each year. Unfortunately, each packaging change is another opportunity for a mistake. Our customers love using our built-in proofing tools, such as the Font Finder and the ink density check, to prevent costly errors.

Prevent Expensive Packaging Mistakes With Mox

Proofreading packaging is an intricate task with high stakes, but Mox makes it simpler and reduces the likelihood of errors. With features tailored to prevent common and costly mistakes in packaging, Mox supports the entire proofreading and artwork approval process.

Are you ready to streamline your packaging process and eliminate mistakes with Mox? Request a free demo of Mox for accuracy, efficiency, and peace of mind in your packaging proofreading process.